Electronic Signature Solutions

Digitalise your document signing process with our secure and compliant Electronic Signature solutions and enjoy increased productivity, streamlined administration and substantial cost savings.

Modernisation Through Digitalisation

Effective digitalisation is the cornerstone of any modern, forward-thinking business. When everything is moving online, why shouldn’t your signature? With our digital signature solutions, you can free your business from inefficient and outdated administrative tasks and the constraints of handwritten ‘wet’ signatures.

E-Sign are a trusted and experienced suppliers of electronic signatures solutions, providing cost-effective digital signatures to streamline time-consuming administrative tasks and significantly reduce turnaround times on time-sensitive documents such as contracts, agreements, and policy documents.

What is an Electronic Signature?

Like their handwritten counterparts in the offline world, our electronic signatures are 100% legally binding and admissible in court, indicating the signer’s intent to agree to the content of a document or a set of data to which the signature relates.

An electronic signature from E-Sign is a lot more than just a digitalised version of your handwritten signature. E-sign’s incredibly secure platform means that all our digital signatures are 100% verifiable, backed by a Digital Signature Certificate, traceable audit trail, unique digital fingerprint, and digital identification. E-Sign’s platform and website are 100% secure via 256bit SSL encryption, meaning your data is protected and your signatures are fully legal and valid.

What is an electronic and digital signature?

Powerful Productivity

Our electronic signature solution streamlines administrative tasks and document signing processes, helping organisation save valuable time and increase productivity.

Digitalising your signing processes can significantly reduce document turnaround times, helping you to close those important deals in a matter of days, not weeks.

Our E-Sign platform is designed with maximum productivity in mind and includes features such as unlimited and reusable document templates, reducing document preparation time and automating your business processes.

E-Sign Provide You with Powerful Productivity Solutions

Secure Signing

Our electronic signatures are fully secure and compliant, complete with secure data storage, secure document transactions and E-Sign’s embedded iD checker. To ensure secure document storage, we operate with server-side encryption (SSE), twin firewalls and an encrypted client library, all backed by a 24/7 monitoring system.

At E-Sign, we ensure the signatory’s identity is properly verified with our embedded iD checker, screening personal details against a host of datasets from a global ID database to minimise the risk of fraud. For optimal verification we check: 1) UK and International passports, 2) GB Driving Licences, 3) Mortality register, 4) UK credit header, 5) Age & 6) Address checks.

E-Sign Secure Digital and Electronic Signature Solutions

Substantial Savings

Let E-Sign’s electronic signature solutions power your business profitability. Think about all the money your business currently spends on paper, printing ink, envelopes, and postage- seemingly small costs that all add up. Digitalising your document signing process considerably reduces this expenditure, saving you money and resources that can be reinvested in your business.

When time is money, optimising previously inefficient processes is essential. Our electronic signatures streamline administrative tasks and optimise document signing processes, boosting company productivity, and freeing up valuable working time.

E-Sign Electronic Signatures mean substantial savings

The E-Sign Digital Signature Solution Process

E-Sign Advanced Electronic Signature Diagram

Benefits of Digital Signatures

Digital Signature Certificate

Every completed document is supported by a digital certificate documenting the author, signers, devices used, IP addresses, time, and date stamps and much more.

SMS Two-Factor Authentication

Signers receive a one-time passcode via SMS that must be entered before they can access the documents.

Email Personalisation

Add your logo, email signature, and customise the email text to reflect your company branding, so your recipients know they are signing documents sent from you.

Full Form Functionality

E-Sign offers versatile form functionality including text fields, radio buttons and checkboxes, so you can adapt E-Sign to fit your business documents. Dynamic field placement also allows you to place fields anywhere you require on your document.

Advanced Audit Trail

Track and record your document transaction at every stage, with an easily retrievable, advanced audit trail for every signed document..

Multi-Language Application

Send business documents in up to 9 different languages for international clients, improving customer experience and closing deals in a matter of minutes, with global time zone conversion for accurate date and time stamping.

Technical Checklist

  • All signed documents are supported by a digital signature certificate.
  • Scan a unique QR Code for automatic access to the signature verification page.
  • Ensure high standards of security and compliance with a full audit trail.
  • Passport and/or driving license verification is embedded into signatures for digital ID.
  • A unique digital fingerprint is generated with each new signature.
  • For additional security and verification, IP addresses are recorded.
  • Ensure real time ID verification with E-Sign iD Checker.
E-Sign Seamless Integration with Multiple Connectors

Case Studies

Legal Industry Case Study

The Law Firm digitised their document processes with a focus on the digital sending of “matters” to new and current clients.

Recruitment Industry Case Study

Since adopting the use of electronic signatures, savings have been made in a number of areas which are outlined below.

Small Business Case Study

No matter what the size and age of your business is, there are several benefits that you will enjoy when you start using electronic signatures.

Try E-Sign for Free.

Try us for 14 days. No payment details required.

Try Us Free

Why use E-Sign?

E-Sign Allows Staff To Work Their Core Job More Productively.

Efficiency

The key to good workflow is optimum efficiency. E-Sign allows staff to work their core job more productively, utilising streamlined secure document processes.

E-Signatures Are Very Cost Effective, Spend Less Time On Administration And Traditional Paper-Based Expenses.

Cost Effective

Spend less time on administration and traditional paper-based expenses. Save on mail and associated expenditure.

Electronic Signatures Are Fast, With Instantaneous Delivery And Rapid, Secure Authentication.

Speed

With instantaneous delivery and rapid, secure authentication, there’s no need to wait days for document turnaround with E-Sign.

FAQs

Extensive File Type Support

E-Sign supports most document file types such as Microsoft Word, Excel, and PowerPoint – ensuring all your important documents including your own current documents can be sent for electronic signature. Supported file formats include .doc, .docx, .pdf, .xls, xlsx, .txt and more.

PDF Document Conversion

When uploading a business document into E-Sign it automatically renders it as a PDF securing the integrity of the document.

Full Form Functionality

E-Sign offers versatile form functionality including text fields, radio buttons and checkboxes to allow our users to adapt E-Sign to fit their business documents. Dynamic field placement allows the user to place fields anywhere they require on their document.

Multiple Standard and Custom Fields

Guide your customers to complete your business documents in all the correct places instantly reducing documents NIGO. Utilise standard fields such as signature, initials and date stamp along with custom fields which can be made document specific, allowing you to tailor E-Sign to your business documents not the other way round.

Copy and Paste Field function

Copy and paste fields on you documents to speed up document creation time.

Document Retrieval Integration

Retrieve your documents direct from Google Drive and Dropbox at the click of button.

Multiple Document Sends

Users can send up to 4 documents per envelope. This allows users to send multiple contracts plus additional information such as terms of conditions in one digital envelope for ease of access and customers to sign online.

Unlimited Signature Placements

Users can put as many signature placements on their documents as required for no additional cost.

Sign, Send & Co-sign

Users can sign documents themselves within their own accounts. They can send the documents for others to sign, or they can co-sign documents with other parties.

Multiple document signers

Users can send the contents of a digital envelope to up to 13 signatories.

Sequential and Mixed document routing

Route documents to multiple signatories in sequential or mixed document routing to meet your required document processes. Send a business document to multiple signatories to be completed one by one or allow them all to sign at the same time.

Document Templates

Create document templates which are reusable and allow for rapid document sending. By saving the workflow, type and location of field placements reduces the document preparation time allowing for the automation of your business processes.

Transparent Document Process

E-sign provides you a transparent document process to give the user knowledge of who has seen, accessed and signed their documents. All information of the document process is captured and recorded in the advanced audit trail.

Document Recall

Recall your documents direct from your user account at the click of a button.

Reminders & Notifications

Send reminders to signers direct from the platform to prompt them to complete your documents. Receive notification emails when a signer has completed the document.

Address Book Access

Update your address book within E-Sign to allow you to send documents to anyone stored in there at the click of a button.

Multiple device compatibility

Access your account to upload, send and sign documents using all devices, such as computer, laptop, tablet and mobile.

Multiple browser compatibility

E-Sign can be used on virtually all browsers from Google Chrome and Firefox to Safari and Internet Explorer.

Ease of Access for Recipients

Recipients of documents are not required to become E-Sign customers or register with E-Sign prior to access to the documents.

Team File Sharing

Easily share signed documents and associated files with colleagues securely within the platform. Create a shared file system for document uploads and templates for ease of access and automate processes within the business.

Email-Based Authentication

E-Sign provides email authentication, ensuring only those who can sign a document have access via invitation by the sender.

SMS Authentication

Signers receive a one time passcode via SMS that they must enter before they are allowed access to the documents.

Real Time ID Verifications

Using a feature called E-Sign iD-Checker, passport and/or driving licence verification checks can be completed to give you peace of mind.

E-Sign iD-Checker

E-Sign iD-Checker is integrated into the E-Sign platform and Users running the check have to have an E-Sign account. They can run a check without the requirement to sign documents. Personal details are screened against a host of positive and negative datasets from a global ID database allowing you to verify clients to eliminate the risk of fraud.

This is achieved by checking:

– UK and International passports
– GB Driving Licenses
– Mortality register
– UK credit header
– Age
– Address checks.

Compliant Worldwide

Signing your business documents with E-Sign is fast, secure and more accessible than traditional paper based ‘wet’ signatures. Complying with all the latest legislation such as ESIGN Act 2000, EIDAS, GDPR etc, e-signing your documents is compliant and enforceable in nearly every country worldwide.

Quick Signature Capture

Signers are guided through your documents with interactive assistance for quick document completion.

QR Code Signatures

Scan the QR Code and be automatically re-directed to the signature verification page, where you can verify the signature and information.

IP Address Capture

IP address of document authors and signers are captured and digitally stored in the document, allowing users to confirm the location of individuals involved in the process.

Certifications

E-Sign is ISO 27001 certified along with being fully compliant with the EIDAS, ESIGN ACT 2000, and the Electronic Communication Act. Please see our legality page for more information.

GDPR Compliant

E-Sign is GDPR compliant.

Real Time Status

E-Sign provides a transparent tracking procedure for your important business documents. Every time a document is viewed, received, completed is all logged and visible from within the platform.

Tamper-Sealed Documents

All documents transacted within E-Sign are digitally sealed to industry standard specification through our PKI policies. See our Security page for more information.

Advanced Audit Trail

Track and record your document transaction through every stage. All data is looked and retrievable from the advanced audit trail produced for every document sent within E-Sign.

Digital Certificate

Every completed document is supported with a digital certificate documenting the author, signers, devices used, IP addresses, time and date stamps and much more.

Document Retention and Archiving

Documents can be archived and retrieved by the users in accordance with their own retention policies and legislation such as GDPR.

Secure Platform and Website

All interactions within the E-Sign platform and website are 100% secure via 256bit SSL encryption, meaning your data is protected and safe from hackers.

Secure Document Uploads

All documents are uploaded via secure 256bit SSL encryption endpoints using HTTPS protocols. This method of secure communication over a computer network provides authentication of the visited site and platform and also protection of the privacy and integrity of the exchanged data.

Secure Document Transactions

E-Sign utilises Secure/Multipurpose Internet Mail Extensions (S/MIME) for sending the digitally encrypted emails. The link within the email to the digitally encrypted document is accessed via PKI access. The URL within the email is SHA encrypted which is time limited and changes every time it accessed.

Secure Document Storage

E-Sign has its own state of the art servers within the UK and Isle of Man, with enhanced physical and digital security in place. We operate with server side encryption (SSE), which encrypts the data at rest, twin firewalls protecting our database with a 24/7 monitoring system in place. E-Sign operates an encrypted client library for end-to-end encryption that cannot be reversed once a document has been passed through it. To access these documents, there are identity and Access Management policies within the infrastructure, that only allow access to documents or any other data to the user and those they send access to.

Multiple Languages

Request a recipients e-signature in one of 9 languages improving the customer experience for your international clients. Send a business document from Germany to Malaysia, to be signed in the native language and close the deal in a matter of minutes and with global time zone support your document is completed and converted to the local time zone.

Global Time Zone Support

E-Sign is available in any time zone. All document transactions are stamped with a universal time code and converted to the local time zone.

Trusted by

Trusted By Aunt Bessies Brand Trusted By DHL Brand Trusted By Multivac Brand Trusted By Nandos Brand Trusted By NFU Mutual Brand Trsuted By TY Brand Trusted By The University of Chichester Trsuted By UK Fuels Trusted By Virgin Brand Trusted By Harrow Brand Trusted By Emporio Armani Brand Trusted By Foxpak Brand Trusted By NHS Brand
High Performer